How to add a supplier

Adding suppliers makes stock, bills, and payable records easier to organise. A good supplier record should help you identify who the supplier is, what they provide, how to contact them, and whether they are used for stock, bills, or both.

How to add a supplier

• Open the Business page from the bottom navigation.
• Open Suppliers.
• Tap Add supplier.
• Enter the supplier name.
• Choose the supplier type.
• Add a contact person if you know one.
• Add a phone number if you have it.
• Add an email address if useful.
• Choose whether the supplier is Active or Inactive.
• Add an address if it helps with delivery, collection, or record keeping.
• Use Notes for payment terms, account references, delivery days, prices, or other useful details.
• Tap Save supplier.

Required fields

• Supplier name is required.
• Supplier type is required.
• Status is required.

Optional but useful fields

• Contact person helps you remember who to call or message.
• Phone number is useful for WhatsApp or supplier follow-up.
• Email is useful for formal invoices, statements, or purchase communication.
• Address is useful for delivery, collection, and location notes.
• Notes are useful for payment terms, M-PESA till numbers, account numbers, opening hours, delivery days, minimum order amounts, or product notes.

Good supplier notes examples

• They prefer payment by M-PESA.
• Delivery is every Tuesday and Friday.
• Call Wanjiku before placing an order.
• Minimum order KSh 5,000.
• They supply cooking oil and rice.
• Electricity account reference is ELECTRICITY-001.

Small business example

• A shop owner adds “Nairobi Whole Salers” as a Stock supplier, enters John Ngugi as the contact person, saves the phone number, and adds a note saying “They like payment in M-PESA”. Later, stock items and bills can be connected to this supplier.